When I was working full-time in media relations, exchanging emails with journalists all day every day, I learned one thing—out of office messages don’t have to be boring. Although most of the out of office replies I got were pretty standard, a few stood out by either making me laugh or providing me with interesting information. Here are some ways to make good use of your own out of office message.
7 Cool Out of Office Message Examples
Example 1 The Social Media Booster
I’m always trying to amplify my social media signal. (Ahem! Follow me on Twitter if you like information about writing and productivity.) Your out of office message can help you accomplish that.
I’m out of the office this week, but my Twitter signal is always on. Seriously, I’ve got robotic wonder thumbs! (No, not really.) I never fail to tweet fascinating stories about how people can win big with their marketing efforts. So, until I’m back at my desk, won’t you follow me [link]?
Whether you follow me or not, I’ll get back to you as soon as I can upon returning to my desk on July 17.
Example 2 The Hand-Off
Sometimes your position is so crucial that people will need to have someone to turn to in your absence. When that’s the case, it’s often best to keep things professional by telling people when you’ll return and who they can contact in your absence. But, if your situation is a bit less formal, you can also have some fun.
Example 3 The GIF
We work hard and we take our work seriously. But sometimes it’s okay to have a little fun. If your job position is such that you can get away with it, why not dig up a fun gif to go with your out-of-office message? It’ll lighten someone’s day and make your email memorable.
Example 4 The Networking Opportunity
If you’re going to a professional conference, odds are good that a lot of the colleagues who email you will be there, too. Conferences are a great place to ramp up your networking efforts, so let people know where they can find you.
If you’re at the conference, I’d love to meet up to chat about your email marketing strategies. Feel free to text me at (123) 456-7890 so we can connect.
Example 5 The “Read My Stuff”
If you write, and you publish, then you’ve got content to promote. Why not use your out-of-office message to make anyone who reaches out to you aware of it?
- Improve Your Writing Time with Quick Recipe Ideas
- How to Give Writing Feedback That’s Constructive, Not Crushing
- How to Improve Writing Skills in 15 Easy Steps
I’m looking forward to connecting with you when I return.
Example 6 The Bot Acknowledgement
While you’re away, your email is going to be handled by a bot. Everyone knows it, so you might as well acknowledge it in a fun automated email.
Meanwhile, Jane leaves you with the following message. Please ponder its significance:
“I, for one, welcome our new robot overlords.” —Jane
Example 7 The Lead Generator
There’s really never a bad time to collect leads or subscribers. Your out of office email can be a handy tool for lead generation. When someone tries to connect with you, why not tell them how they can stay connected?
While you wait, why not subscribe to our fantastic newsletter? You’ll get actionable tips once per week geared toward helping you grow your online business. Join us here [link].
Do’s and Don’ts for Out of Office Emails
It’s okay to have some fun with your out-of-office message in most cases, but there are a few simple rules you should always follow to make sure that, ultimately, your message is both useful and professional.
- Do check your company’s policy on out of office messages. If there’s no firm policy, it might be best to check in with your supervisor and have your message approved in advance.
- Don’t reveal too much. Strangers, spammers, and maybe even scammers could potentially see your auto-reply. Keep that in mind before you tell all and sundry that your house is vacant.
- Do know your audience. If you send more formal emails during your working hours, don’t create an informal out of office email for your downtime.
- Don’t make typos. You don’t want to be blasting out the same spelling mistake or grammar error for a week, do you?
- Do consider a message rule. If your email client will handle it, consider creating a message rule where your auto-reply goes out only on the second message from the same person. That way, you won’t be oversharing your status with spammers or colleagues who really don’t care that you’re away.
Now, go enjoy that vacation! You’ve earned it.