We use acronyms in emails every day. From P.S. to Ms. to ASAP, it’s tough to keep the capital letters and periods straight. (To be clear, an acronym is pronounced as a word (like NASA) and an initialism is pronounced as letters (like FBI). In common usage though, people refer to both things as acronyms.) Here’s a list of twelve common email acronyms and their meanings.
The letters in ASAP stand for “as soon as possible.” This acronym is useful when you want to assure others that you will complete an action in a timely manner. However, weigh the pros and cons of using it.
2 BCC and CC
BCC and CC are acronyms that you will see as options in your email program. CC stands for “carbon copy.” You use it when you want to send a message not only to the main addressee but also to other interested parties. On certain occasions, you may prefer that everyone doesn’t see all of the recipients of a message. In that case, you would enter their email addresses in the field marked BCC, or “blind carbon copy.”
EOD means “end of day.” You will have to find out how your employer uses this term. For some, it might mean the end of a 24-hour day (i.e., midnight), but others might use it to refer to the closing time of a particular business.
EOM means “end of message.” People often use this in the subject line to save readers the trouble of opening an email unnecessarily. For instance, you can leave the rest of the email blank if your subject line says, “Budget meeting 10/11/2019 at 11 am (EOM).”
Most email programs automatically indicate forwarded messages with FWD. If you prefer your recipients not see this designation in the subject line, you’ll need to manually delete it.
If you want to share some helpful information, you can use the acronym FYI. It means “for your information.”
Have you seen this title introducing a woman’s name? Ms. identifies a person as a woman without revealing if they are married or single (as in the case of Mrs. and Miss.) Use your discernment when addressing someone as Ms. in a professional email!
If you send an email and you don’t need a response, you can use the acronym NRN which means “no reply necessary.” If not, people may think you expect an “OK” or “Thanks” as a reply.
When you are out of the office, you can let coworkers and others know by adding OOO to your auto-reply signature. If they have an urgent question, this acronym will let them know not to expect an immediate reply from you.
If this article suddenly began talking about professional attire, you might wonder how this subject relates. In an email, you can easily signal such a change in subject by introducing a new thought with the letters OT. OT stands for “off topic.”
Perhaps the most quintessential professional acronym, PS is from a Latin expression, “postscriptum.” It means “written after” or “postscript.” It indicates that you added the message following it as an afterthought. Writing guides differ on its use and punctuation, but generally PS with no punctuation is a safe bet.
YTD means “year to date.” In a year (calendar or fiscal), you can use YTD to indicate where you are as of the current date. For example, you might present your profit margin in a quarterly email: “We’ve made $800,000 in sales YTD.”
Acronyms are helpful abbreviations that keep emails concise. Once you master the letters and punctuation, you’ll have no trouble using them to communicate well at work. Which acronym do you find the most useful?