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Blog Post

Top 8 Benefits of Effective Communication in the Workplace

January 12, 2022

While marketing and sales demonstrate a direct link to revenue, companies should not downplay the benefits of effective communication and its impact on business success. Communication contributes significantly to internal efforts with team members that directly affect customer relationships—and therefore, the company’s bottom line.

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8 benefits of effective communication

There are numerous benefits to consider, but they all contribute to the delivery of results. Here’s how effective communication helps boost success:
1 It promotes trust. When leaders set the standard for communication across the company, they form a positive example for team members. These examples encourage collaboration, teamwork, and trust. A trusting work environment excels when colleagues communicate openly.
2 It promotes team member loyalty. When business leaders communicate thoughtfully with team members rather than oversee them from a distance, team members feel appreciated and valued. This feeling typically results in higher job satisfaction and increased loyalty.
3 It enhances team member engagement. While many companies employ unique strategies to increase team member engagement, they often overlook open, day-to-day communication fundamentals. A business can have as many tricks up their sleeves as they see fit. Still, those strategies will likely fail without first ensuring that leadership preserves an available line of communication with team members.
4 It improves teamwork. Good communication is the backbone of strong team bonds. Leadership should model and promote a culture of effective communication—clear, direct, timely, and kind—to strengthen collaboration and peer relationships.
5 It improves productivity. Engaged team members with a solid understanding of their roles and responsibilities are typically more productive than unengaged team members. Team members who do not fully comprehend their roles often become frustrated or unsure of their capabilities. Team members may perform their responsibilities more efficiently if the information is readily available and presented effectively.
6 Communication fuels innovation. Effective communication promotes collaboration. When team members can freely share ideas with colleagues and leadership, innovation blossoms.
7 Resolves issues. Teams can typically resolve (or avoid altogether) internal issues with good communication that promotes active and thoughtful listening and respectful and professional responses. Turning potential arguments into constructive and productive conversations can only benefit a team’s success.
8 It creates better client relationships. Effective and positive communication can be infectious, and when a company promotes good communication amongst its teams, that good habit often translates to successful interactions with customers. Customers appreciate open and transparent communication between the two parties, which only helps build consumer trust.

How to make workplace communications more effective 

Set up an online communication plan 

In today’s digital world, businesses are highly dynamic, and technology changes constantly.  Both managers and team members alike are probably unaware of every communication vehicle available to them at any given time. They might then unnecessarily waste valuable work time researching and identifying communication methods already implemented and accessible companywide. 

Businesses might look to combat this needless time sink by developing and sharing an internal communication plan that provides team members with a list of currently available communication vehicles and guidance on using them.

Companies might view this plan as a central information hub for project communication strategy. Team members should be able to reference this information to answer questions such as the following:

  • What is the purpose of each channel?
  • What channel do I use to communicate with colleagues in other departments?
  • When should we interact in person as opposed to via a communication vehicle?
  • Who is this project’s manager?
  • What is the make-up of the project team?
  • How are essential project details being communicated?

Incorporate communication tools 

Communication in the workplace has progressed significantly with recent changes in technology, leading to new standards of workplace interactions. These advancements have led to new ways to enhance communication. 

Three examples are as follows:

  • Video conferencing tools. Video conferencing tools offer a means for team members to meet remotely to discuss upcoming projects, weekly tasks and share relevant updates. These tools also provide a solution for engaging customers (and potential customers) who cannot meet in person. Video conference tools are incredibly user-friendly. The meeting coordinator can set up a video call by scheduling a meeting time and sharing an online link with attendees.
  • Internal messaging/chat. Private and group messaging applications are often more efficient than emails and can be perfect business communication tools to keep teams working together. Instant messages and chats simulate real-time, face-face conversations by providing live interaction.
  • Discussion forums. A discussion platform that encourages leaders, managers, and peers to discuss any problem openly and honestly. Internal growth and community require knowledge sharing in the workplace. Veteran personnel may help new employees learn their way around a company, allowing them to get up to speed quickly and with fewer mistakes. At the same time, a digital workspace where employees can ask questions, debate projects, and address workplace difficulties serve to bring the entire firm closer together.
  •  AI writing assistance tools. The primary goal of AI business writing assistants, such as Grammarly Business, is to aid all team members in producing high-quality communications, and more efficiently than they otherwise would. Not everyone is a professional writer, but effective communication is essential for most professions. Writing tools can help those workers draft clear and concise content in short periods that coworkers can easily understand.

Effective communication is critical

Communication is a part of everyday work life, and it is critical to recognize its importance and influence on relationships between team members and between companies and their customers.

 To get Grammarly Business and begin realizing the benefits of effective communication, reach out to us anytime. Our team of experts can help you (and your employees) get set up in just a matter of minutes.

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