Proof reading business documents for a consulting firm.
What is the easiest way to proof read business documents that are error free?
I don't think there is an "easy" way to proofread. A business person that cut corners by briefly scanning documents or relying on their spell check runs the risk of doing harm to the business. I have been in the printing industry for over 30 years and have seen a fair share of errors that were signed off on a proof to the customer.
Here are some tips for thorough proofreading:
1. Do use spell check first to catch simple typos, but remember that words such as "form" and "from" will not be caught if letters are transposed.
2. Two sets of eyes are better than one - but only if both people have a good command of grammar and spelling.
3. If you can't have two people look at it, two passes at it are better than one. Revisit the document a second time - a bit later. Do something else in between, in much the same way that a wine taster clears the palate before trying the wine.
4. Take your time. Read slowly. Imagine you are reading the document to someone who doesn't know any of the information included. Reading out loud sometimes can help. We usually take in groups of words when we read. Look at every single word as you read. Slow and steady wins the race. The extra time spent now saves time, money, & angst later.
5. Double (triple) check numbers. Whether it is a proposal to do work or a request for a quote, any numbers that are not correct will likely cost someone some money if the document is accepted as accurate.
6. Use your spell check one last time to make sure you didn't inadvertently delete a character or other simple error while fixing a big error.
|link||answered Jun 20 '11 at 22:37 Patty T Grammarly Fellow|
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